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From: Ivan Gotovchits <ivg@ieee.org>
To: caml-list <caml-list@inria.fr>
Subject: [Caml-list] OCaml Workshop 2020: Call for Volunteers
Date: Thu, 4 Jun 2020 15:30:45 -0400
Message-ID: <CALdWJ+zM1LN6cDNSvrDn4RyPM0+ftx=GUM0xQoUD7606idqm5g@mail.gmail.com> (raw)

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The OCaml Workshop will be held in the virtual format this year, which
poses new challenges and requires people with special talents and training.
The Organizing Committee is seeking for members who will volunteer to fill
one (or more) of the following roles:

   1. AV Editor
   2. Session Host
   3. Transcribers/Interpreter
   4. Content Manager
   5. Accessibility Chair

The roles are described in details below. We are asking prospective
Organizing Committee members to contact the Organizing Committee chair (
ivg@ieee.org), indicating which role(s) they are ready to take.
AV Editor <https://icfp20.sigplan.org/home/ocaml-2020#av-editor>

AV (Audio/Video) editors are responsible for previewing the presentations
and providing help and feedback to the authors. Ideally we target for one
editor per talk.
Duties <https://icfp20.sigplan.org/home/ocaml-2020#duties>

   - Preview and (if necessary) post-process or (ask the author to shoot
   again) the pre-recorded videos.
   - Advise authors and help in choice of software and hardware, teach how
   to set up the camera, light, make sure that the audio is of good quality
   and, in general, channel our quality guidelines.
   - Ensure that all videos are of the same quality, the audio levels are
   the same, and that everything is loud and clear.

Session Hosts <https://icfp20.sigplan.org/home/ocaml-2020#session-hosts>

Session hosts will assist session chairs in streaming the pre-recorded
videos as well as helping and moderating the Q&A sessions and the panel
session. They will also be responsible for security and be ready to react
to potential threats and wrongdoers. Since we will broadcast sessions in
several time zones we need several hosts for each session.
Duties <https://icfp20.sigplan.org/home/ocaml-2020#duties>

   - Moderating the text chats
   - Controlling microphones in the video-conferencing
   - Watching for the time
   - Performing sound checks
   - Welcoming and otherwise guiding participants

Transcribers / Interpreters
<https://icfp20.sigplan.org/home/ocaml-2020#transcribers-interpreters>

We would like to have at least English transcriptions for each talk and
translations to other languages are very welcome. Transcriptions enable
accessibility as well as potentially increase the audience and publicity as
they could be indexed by the search engines.
Duties <https://icfp20.sigplan.org/home/ocaml-2020#duties>

   - Create transcriptions for videos, potentially in other languages.

Content Manager <https://icfp20.sigplan.org/home/ocaml-2020#content-manager>

The content manager will be responsible for maintaining the web presence of
the conference on https://ocaml.org/. We plan to have all videos available,
as well as maintain a page for each submitted work.
Accessibility Chair
<https://icfp20.sigplan.org/home/ocaml-2020#accessibility-chair>

We are striving to make the conference accessible to everyone and we are
looking for volunteers who have experience in online accessibility.
Duties <https://icfp20.sigplan.org/home/ocaml-2020#duties>

   - Helping with the selection of accessible platforms and tools.
   - Working with attendees to ensure the necessary access services are
   included.
   - Establishing best practices for preparing and running accessible
   sessions.

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